Personal data protection

The controller of personal data within the meaning of the General Data Protection Regulation (EU-GDPR) and related legal regulations is:

nemensis experts s.r.o.
Prešovská 201/4, 301 00 Plzeň Czech Republic

Company ID: 235 41 431 
Registered at the Regional Court in Pilsen, Section C, File 47068

Email: info@nemensis.cz

The protection of your personal data is very important to us. If you have any questions or requests regarding the processing of personal data or the exercise of your rights, you can contact us directly at any time:

nemensis experts sro
Prešovská 201/4, 301 00 Plzeň, Czech Republic

Email: info@nemensis.cz

1. Scope

We generally process your personal data only to the extent necessary for the functional provision of our website, its content and our services.

2. Legal basis

If consent is required for the processing of your personal data, the legal basis for processing is Article 6(1)(a) GDPR.

If the processing of your personal data is necessary for the performance of a contract to which you are a party or to take steps at your request prior to entering into a contract, the legal basis is Article 6(1)(b) of the GDPR.

If the processing of personal data is necessary for compliance with our legal obligation, the legal basis is Article 6(1)(c) GDPR.

If processing is necessary for the purposes of the legitimate interests of our company or a third party and these interests are not overridden by your interests or fundamental rights and freedoms, the legal basis is Article 6(1)(f) GDPR.

3. Retention period

Your personal data will be deleted as soon as the purpose for which it was stored no longer applies or – if you have given consent – after its withdrawal. Storage may continue if required by European Union or national law to which we are subject. In such a case, the personal data will be blocked and will not be further processed for other purposes.

4. External links

If we provide links to external websites on our website, this privacy policy does not apply to the processing of your data by the operator of that website. We therefore recommend that you always read the privacy policy of the relevant operator on each website you visit.

By clicking on an external link, certain technical data (e.g. IP address, browser used, language settings, screen resolution, connection speed) may be transmitted directly to the operator of the website. The respective operator, not nemensis experts sro, is solely responsible for this processing.

1. Website features

a) Providing the website and creating log files

(1) Description and scope
When providing our website, we process your personal data to ensure its flawless functionality on your computer or mobile device. In this context, your data may be stored for the duration of the session.

Your data is also temporarily stored in log files to ensure the functionality of the website and the security of our IT systems. There is no other use of log files.

The following data is processed in particular:

• IP address
• date and time of access
• possibly previously visited page ( referrer )
• browser used
• operating system

(2) Legal basis
Legitimate interest pursuant to Article 6(1)(f) GDPR.

(3) Purpose
Providing the website, ensuring its functionality and the security of IT systems.

(4) Retention period
Log files are stored for 30 days. Session-related data is only stored for the duration of the session.

(5) Possibility of objection
The storage of log files is necessary for the operation of the website and the security of the systems, therefore there is no possibility of objection.

b) Technically necessary cookies

(1) Description and scope
We use so-called technically necessary cookies, without which some functions and services of our website would not function properly (e.g. language settings, shopping cart). These cookies only contain data necessary for these functions and are not used further.

The following data is processed in particular:

• IP address
• browser language settings
• browser type
• cart information

(2) Legal basis
Legitimate interest pursuant to Article 6(1)(f) GDPR (in Czech law instead of the German TTDSG).

(3) Purpose
Ensuring basic website functions and services.

(4) Storage period
Usually for the duration of the session, unless the cookie banner states otherwise.

(5) Possibility of objection
You can delete or block cookies at any time in your browser. If you deactivate them, not all functions of the website may be available.

c) Technically unnecessary cookies

If we also use cookies that are not technically necessary (e.g. for marketing or statistics), you can find their list, purpose and storage period in our cookie banner .

d) Data processing within the framework of a selection procedure for internal positions

(1) Description and scope
You can apply for a job at our company on our website. As part of this, we process the data you provide to us (name, surname, contacts, CV, motivation letter, etc.).

(2) Legal basis
Consent pursuant to Article 6(1)(a) GDPR or performance of a contract and pre-contractual measures pursuant to Article 6(1)(b) GDPR. For special categories of data, consent pursuant to Article 9(2)(a) GDPR.

(3) Purpose:
Implementation of the selection procedure and conclusion of the employment relationship.

(4) Storage period
If no employment contract is concluded, we store the data for 6 months after the end of the selection procedure (for legal defense purposes). If a contract is concluded, we store the data for the duration of the employment relationship.

(5) Possibility of objection
You can withdraw your consent at any time. In this case, however, we cannot include you in the selection process. If an employment contract is concluded, the processing of the data is necessary and an objection is not possible.

e) Data processing in the context of employment mediation

(1) Description and scope 
You can apply for positions with our clients. In this case, we pre-select and forward your details to the client, where the next part of the selection process continues.

The same data is processed as in internal selections (name, contacts, CV, motivation letter, etc.).

(2) Legal basis 
Consent pursuant to Article 6(1)(a) GDPR or performance of a contract pursuant to Article 6(1)(b) GDPR. For special categories of data, consent pursuant to Article 9(2)(a) GDPR.

(3) Purpose 
Implementation of the selection procedure and mediation of employment with the client.

(4) Storage period
Until the end of the purpose (selection procedure), unless a longer period is stipulated by law.

(5) Possibility of objection
You can withdraw your consent at any time. However, we will then be unable to process your request any further.

2. Contacting

a) Contact form and email

If you contact us via the form or by email, we process your data (name, company, address, telephone, email, content of the message) only for the purpose of processing your request.

• Legal basis: legitimate interest pursuant to Article 6(1)(f) GDPR.
• Storage period: until the request is processed, unless longer retention is required by law.
• Possibility of objection: you can object at any time. In this case, however, we cannot process your request further.

3. Marketing

a) Web analytics using Matomo

Matomo tool (open-source), which allows us to track website usage (number of accesses, subpages visited, time spent on the website). The data is processed only on our servers, without being passed on to third parties.

• Legal basis: legitimate interest pursuant to Article 6(1)(f) GDPR.
• Purpose: improving the website and its user-friendliness.
• Storage period: 24 months.
• Possibility of objection: you can object to or deactivate the storage of cookies in your browser at any time.

4. Data protection and law

a) Exercise of data subject rights

If you exercise your rights under Art. 12 et seq. GDPR (access, correction, deletion, etc.), we process your contact data only for the purposes of processing them and documenting compliance with legal regulations.

• Legal basis: legal obligation pursuant to Article 6(1)(c) GDPR and legitimate interest in documentation pursuant to Article 6(1)(f) GDPR.
• Storage period: usually 3 years after the request is processed (in case of legal defense).

b) Legal defense and enforcement of claims

If you assert legal claims against us, or we assert them against you, we process the data necessary for legal defense and enforcement of rights.

• Legal basis: legitimate interest pursuant to Article 6(1)(f) GDPR.
• Storage period: until the relevant proceedings are concluded.

1. LinkedIn page

a) Description and scope 
We operate a company page on the social network LinkedIn, where we publish information about our company, communicate with users and answer questions. If you contact us on LinkedIn (e.g. by message), we will use this data only to process and respond to your message.

We also receive statistics from LinkedIn about visits to our page (" Page Insights ”), which help us manage our activities more effectively. We are jointly responsible for this data with the controller LinkedIn Ireland Unlimited Company , Wilton Place, Dublin 2, Ireland. Basic information about the joint control agreement can be found here: 
https://legal.linkedin.com/pages-joint-controller-addendum

Further information about LinkedIn data processing: 
https://www.linkedin.com/legal/privacy-policy

b) Legal basis 
Legitimate interest pursuant to Article 6(1)(f) GDPR.

c) Purpose 
Operation and optimization of the company website, communication with users and handling inquiries.

d) Storage period 
LinkedIn stores data according to its own policies: 
https://www.linkedin.com/legal/privacy-policy

e) Possibility of objection 
If you do not want LinkedIn to process your data, you can object to this at any time.

2. YouTube channel

a) Description and scope 
We manage a corporate YouTube channel operated by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. Google processes personal data in accordance with its policies: 
policies.google.com/privacy

If you contact us on YouTube (e.g. by commenting or sending a message), we will only use the data to process your request. YouTube also provides us with analytical statistics about the traffic and views of our videos.

b) Legal basis 
Legitimate interest pursuant to Article 6(1)(f) GDPR.

c) Purpose 
Improving the content and evaluating the success of our channel, processing your inquiries.

d) Retention period 
According to Google's policies: policies.google.com/privacy

e) Possibility of objection 
If you do not want Google to process your data, you can object to this at any time.

3. Sale of services

a) Description and scope 
When selling our services, we process the following data in particular: name, surname, address, e-mail, telephone and payment details. We process payment details only to the extent necessary to make the payment.

b) Legal basis 
Performance of the contract pursuant to Article 6(1)(b) of the GDPR.

c) Purpose 
Conclusion and performance of contracts.

d) Storage period 
We store personal data for 3 years from the completion of the contract (in case of legal defense), business correspondence for 6 years and accounting documents (e.g. invoices) for 10 years according to legal obligations.

e) Possibility of objection 
Processing is necessary for the performance of the contract, therefore there is no possibility of objection.

Vincere Career Portal

a) Candidate profile registration 
You can create a candidate profile on the Vincere portal and apply for our projects. As part of this, we process data such as name, date of birth, contacts, professional experience, education, CV, portfolio, etc.

• Legal basis: performance of the contract pursuant to Article 6(1)(b) of the GDPR.
• Purpose: to enable registration and profile management.
• Storage period: for the duration of the profile's existence.
• Possibility of objection: you can delete your profile at any time; the data will be deleted unless prevented by legal obligations.

b) Job placement via the Vincere portal 
If you apply for a position with our clients, we perform a pre-selection and pass on your data to the client. The client then continues the selection process.

• Legal basis: consent (Article 6(1)(a) GDPR), performance of a contract (Article 6(1)(b) GDPR).
• Purpose: arranging employment with a client.
• Storage period: until the purpose is terminated or consent is revoked.
• Possibility of objection: you can withdraw your consent at any time.

c) Job notifications 
You can set up notifications for new job offers according to your criteria (position, location, salary, etc.).

• Legal basis: consent (Article 6(1)(a) GDPR).
• Storage period: for the duration of the consent.
• Possibility of objection: withdrawal of consent at any time.

d) Announcement of vacancies ( vacancies ) Customers can 
submit their vacancies to us via the Vincere portal. In doing so, their contact and work data are processed.

• Legal basis: consent (Article 6(1)(a) GDPR).
• Purpose: processing and handling the notified demand.
• Storage period: for the duration of the consent.
• Possibility of objection: consent can be revoked at any time.

Within our company, personal data is only collected by those departments and units that need it to fulfill the above-mentioned purposes.

In addition, in certain cases we use the services of external providers and transfer your personal data to other trusted recipients. These may include, for example:

• banks,
• scanning service providers,
• printers,
• lettershops (mailing services),
• IT providers and system administrators,
• business and cooperation partners,
• lawyers and courts.

We do not transfer your personal data to so-called third countries, i.e. countries located outside the European Union (EU) or the European Economic Area (EEA).

All personal data processing takes place exclusively in the territory of EU or EEA member states, or with service providers who carry out their activities within the EU/EEA.

You have the following rights against us in connection with the processing of your personal data:

1. Right of access

You have the right to obtain confirmation as to whether and what personal data we are processing about you. If we are processing such data, you have the right to information about, among other things:

1. the purpose of processing,
2. categories of personal data,
3. the recipients to whom the data was disclosed,
4. the planned retention period or criteria for determining it,
5. Your other rights,
6. the source of the data, unless we obtained it directly from you,
7. the existence of automated decision-making, including profiling, and its logic and impacts.

2. Right to rectification

You have the right to request the correction of inaccurate data or the completion of incomplete data that we process about you.

3. Right to restriction of processing

You have the right to request restriction of processing if:

• we verify the accuracy of the data,
• the processing is unlawful and you request restriction instead of erasure,
• we no longer need the data, but you need it to exercise legal claims,
• you object to the processing and verification is underway to determine whether our legitimate reasons prevail.

4. Right to erasure (“right to be forgotten”)

You have the right to have your personal data erased if:

• the data is no longer needed for the original purpose,
• you withdraw your consent and there is no other legal basis,
• you raise an objection and there are no overriding reasons for further processing,
• the processing is unlawful,
• deletion is mandatory according to legal regulations,
• the data were collected in connection with the offer of information society services to a child.

5. Right to information

If you exercise your right to rectification, erasure or restriction of processing, we will inform all recipients to whom your personal data have been disclosed, unless this is impossible or involves disproportionate effort.

6. Right to data portability

You have the right to receive the personal data you have provided to us based on consent or contract in a common machine-readable format and, where appropriate, to request that it be transmitted to another controller. If technically feasible, we may transmit it directly.

7. Right to object

You have the right to object at any time to the processing of your personal data that we carry out on the basis of legitimate interest. In such a case, we will stop processing it unless we demonstrate compelling legitimate grounds. 
In the case of processing for direct marketing purposes, you have the right to object at any time - in which case the data will stop being processed for these purposes immediately.

8. Right to withdraw consent

If the legal basis for processing is your consent, you have the right to withdraw it at any time. The withdrawal does not affect the lawfulness of the processing carried out before its withdrawal.

9. Right to file a complaint

You have the right to file a complaint with a supervisory authority if you believe that we are violating the GDPR by processing your personal data.

The competent supervisory authority in the Czech Republic is:

Office for Personal Data Protection (ÚOOÚ) 
Pplk. Sochora 27
170 00 Praha 7
www.uoou.cz

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